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DPO Solutions
Protect Your Business with Expert Data Protection
Comprehensive external DPO solutions to ensure regulatory compliance and risk management.
At Samolican, our External DPO Services provide a turnkey solution for small and medium-sized businesses that need to ensure compliance with GDPR and other relevant privacy laws across the EMEA region. We offer two levels of service:
DPO Service
A full spectrum of data protection functions, from regulatory liaison and internal audits to data subject management and employee training.
DPO Service
Plus
A full spectrum of data protection functions, from regulatory liaison and internal audits to data subject management and employee training.
DPO Service
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1. Regulatory Compliance and Liaison
Point of Contact: Serve as the primary liaison with data protection authorities.
Compliance Audits: Conduct internal audits to guarantee adherence to privacy laws.
Documentation: Draft and review privacy policies, contracts, and other essential documents.
International Data Transfers: Monitor transfers and implement mechanisms such as Standard Contractual Clauses (SCCs) or Binding Corporate Rules (BCRs).
Best Practices & Risk Advice: Recommend secure data storage and minimization practices, and provide advice on risks from emerging technologies.
2. Data Protection Impact Assessments (DPIAs)
Risk Identification: Carry out thorough DPIAs to uncover potential risks.
Mitigation Strategies: Propose measures like anonymization or encryption to address identified risks.
3. Policy Creation and Maintenance
Internal Policies: Develop, review, and update internal privacy policies and procedures.
Vendor Contracts: Create GDPR-compliant contracts with third-party vendors and update privacy and cookie policies as regulations evolve.
4. Database Compliance
Data Integrity: Ensure databases only include GDPR-compliant contacts.
Process Optimization: Validate procedures for updating, purging records, and managing opt-out requests within CRM systems.
5. Data Subject Requests
Rapid Response: Process requests for access, erasure, and portability within 24 hours.
Workflow Management: Establish and optimize workflows to meet GDPR deadlines and train employees on proper escalation procedures.
6. Employee Training
Onboarding & Refreshers: Provide customized training for new employees and biannual refresher sessions.
Specialized Modules: Develop quick-reference guides and offer tailored training for teams in HR, IT, Sales, and more.
7. Risk Management and Audits
Regular Auditing: Conduct periodic audits of data processing systems and third-party relationships.
Corrective Measures: Recommend actionable steps to rectify compliance gaps.
8. Incident Response and Data Breach Management
Breach Preparedness: Develop and implement tailored breach response plans.
Crisis Management: Coordinate investigations and reporting procedures in the event of a data breach.
9. Documentation and Reporting
Record Keeping: Maintain detailed records of processing activities (RoPA).
Compliance Reporting: Provide periodic reports and assist with regulatory inquiries and internal privacy assessments.
DPO Service Plus
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The DPO Service Plus builds upon the comprehensive DPO framework by integrating AI-specific compliance solutions. This offering is tailored for SMBs looking to leverage AI while managing the unique risks it presents. Enhanced AI Compliance Modules
1. AI Governance and Compliance
Regulatory Oversight: Evaluate and monitor AI systems to ensure they comply with current and emerging regulations.
Ethical Guidelines: Develop and enforce internal guidelines for responsible AI use, ensuring transparency in automated decision-making.
2. AI Risk Assessment and Mitigation
Specialized Audits: Conduct dedicated risk assessments focusing on the potential biases and vulnerabilities in AI systems.
Mitigation Tactics: Advise on and implement strategies to reduce risks associated with data-driven AI algorithms, ensuring secure handling of sensitive data in machine learning contexts.
3. AI Documentation and Reporting
Comprehensive Records: Create detailed documentation covering AI system risk assessments, impact evaluations, and data management practices.
Policy Updates: Regularly update internal policies to reflect the dynamic nature of AI regulations.
4. Employee Training on AI Compliance
Targeted Sessions: Offer specialized training focused on AI ethics, regulatory requirements, and best practices for managing AI within the organization.
Resource Development: Develop quick-reference guides and customized training materials to support teams working directly with AI technologies.
5. Integrated Compliance Framework
Seamless Coordination: Ensure that AI-specific compliance measures are fully integrated with traditional data protection processes.
Ongoing Support: Provide continuous monitoring and updates to align your compliance framework with the latest in both privacy and AI regulatory landscapes.
What are the differences?
Compare our plans
Find the best solutions comparing all the details of each plan to make the right decision.
Service Component
Standard
DPO Service
Plus AI Compliant
DPO Service Plus
What we offer
General legal advice
2 hours per month
5 hours per month
10 hours per month
To Be Defined
Regulatory Compliance and Liaison
• Primary contact with data protection authorities • Internal audits & privacy documentation • Monitor international data transfers (SCCs/BCRs)
• All standard DPO functions • Additional AI governance checks and tailored risk evaluations
• Maintain records of processing activities (RoPA) • Provide periodic compliance reports • Assist with regulatory inquiries
• All standard functions • Additional documentation covering AI risk assessments, impact evaluations, and ongoing AI compliance reporting
Samolican’s External DPO Services are engineered to empower SMBs with a robust, adaptable compliance framework. Whether you choose the standard DPO for comprehensive data protection or opt for the enhanced DPO + with AI compliancy, our expert team is committed to ensuring your business operates securely and efficiently within today’s complex regulatory environment. For further details or to schedule a consultation, please contact us. We look forward to safeguarding your data and supporting your growth.
